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Year End Functions on a tight budget PDF Print E-mail
Monday, 02 November 2009 17:13

With the current state of the world economy finances tight everywhere, companies however still feel it’s important to reward staff with some down time and a little fun by having a Year End Function. Thinking about the things you'll have to buy to pull off a good party might make you think twice. There are invitations, decorations, food, drinks, the list becomes a deal breaker. But if you’re willing to be realistic and invest a little extra time in planning your function, you can throw a great party on a small budget. We have put together some cost saving ideas to help you out.

Don’t spend unnecessary money on designing and printing beautiful invitations. The fact is most people are going to look at it once to get all the necessary details and then it will be going right into the trash. Send email invitations instead, not only will you save money but it will be much easier to manage all the responses.

  • -Hidden costs:
  • To avoid hidden costs that might creep up on you after the event try and explore all the costs by making sure you get the following information beforehand:
  • - Avoid overtime.
  • If people are having a good time they might want to stay that extra 45 minutes to make the night last, but you will most probably pay dearly in overtime costs for the venue and staff. If you suspect that the celebrations might go on longer, work overtime costs into your budget.
  • - Staff Tipping.
  • Even if you are fairly conservative with your tipping this cost will definitely add to your final bill so make sure you factor this into your budget.

Unplanned incidents. Somebody breaks a glass, your boss decides to invite two more VIP guests at the last minute. Ensure you have a little extra in your budget just in case things turn up that you didn’t exactly plan for.                

The perfect day
Although Friday and Saturday night might seem like an obvious choice for your function, it will most definitely also be the most expensive especially with hotels in the Johannesburg area. Most venues and suppliers in the entertainment industry charge a premium rate on these evenings. You will also find that since these are the most popular nights that it will be the busiest times and you will need to book a venue well in advance.

Themes the best way to go
If you host a party with a theme it will take a lot of headache out of the planning but also add a lot of fun to the celebrations. Many function venues will offer specific theme evenings that you can book as a package that will not only save you cost on decorations but also save you time on working out the details. The Crowne Plaze Johannesburg – The Rosebank has done just that!  Every Thursday, Friday and Saturday nights in October, November and early December you can book a
Shagadelic 70's year end office party that will be hosted in the Fresh Restaurant at Crowne Plaza Johannesburg - The Rosebank.

So there are no more excuses get your dancing shoes on and let’s have a party!

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